Audio Visual Equipment Rental for Exhibitions & Trade Shows
ExproStands provides audio visual equipment rental for exhibition stands, product demonstrations and trade show presentations. We plan screens, LED displays, interactive technology and audio equipment around your stand layout, content and venue requirements, then coordinate delivery, setup, testing and post-show collection.
What Our Exhibition AV Equipment Rental Service Covers
AV works best when it is considered as part of the exhibition stand rather than added shortly before opening day. Screen size, viewing distance, mounting position, content format, power access and visitor movement can all affect how well the final setup performs. The right AV setup depends on what visitors need to see or do at the stand. Brand films, product demonstrations, presentations and interactive content can require different display sizes, positions and technical arrangements, so we review the intended use before recommending equipment.
LED Screens & Video Walls
LED screens and video walls work well when content needs to be visible from a distance or used as a major visual feature within the stand. We plan their size and position around the available wall area, viewing distance and surrounding booth elements so the display supports the overall stand rather than dominating it.
Touchscreens & Interactive Displays
Touchscreens can support digital catalogues, product exploration, demonstrations and interactive presentations. We consider screen height, accessibility and the space visitors need to use the display comfortably without restricting entrances, circulation routes or nearby exhibits.
Presentation Screens, Sound & Microphones
Presentation screens, commercial displays, speakers and microphones can support demonstrations, meetings and scheduled booth presentations. We select the setup around the audience, content and way the space will be used, while also considering any sound restrictions set by the organiser or venue.
AV Setup & On-Site Technical Support
We position and connect the AV equipment according to the approved stand layout, then test screens, playback, audio and agreed connections before handover. Technical support can also be coordinated for the exhibition where the complexity of the setup or presentation programme requires it.
Our Exhibition AV Rental & Setup Process
A clear AV process helps make sure the equipment suits the stand, works with the intended content and is ready before visitors enter the exhibition hall. Planning also gives the build and technical teams time to resolve mounting, power and cable requirements before the final handover.
Event & Stand Requirements
We review the event, venue, stand dimensions, floor plan, intended AV use and technical requirements so the equipment setup is planned clearly around the actual exhibition space and presentation needs.
Equipment Selection
We select screens, audio equipment and interactive technology based on the content, viewing distance, available space and visitor use, ensuring each item properly suits the stand and planned exhibition activity.
AV Layout & Technical Planning
We confirm screen positions, mounting, cable routes, power access and content orientation before installation. Our 3D rendering and concept development service can integrate AV into the stand design from beginning.
Delivery & Installation
We deliver and install the selected AV equipment according to the approved layout and build schedule, coordinating screen placement, mounting and connections properly with the surrounding stand elements before handover.
Testing & Show Handover
Before handover, we test display output, playback, audio and agreed connections, then review content orientation and basic operating requirements so any obvious issues can be resolved before show opening day.
Dismantling & Equipment Collection
After the exhibition, we disconnect and prepare rented AV equipment for collection within the organiser’s move-out period, coordinating removal safely with stand dismantling so equipment leaves in the correct sequence.
Planning AV Around Your Stand, Content & Visitor Experience
Choosing AV equipment is not simply a matter of selecting the largest available screen. The display needs to suit the booth architecture, viewing distance, content format and the way visitors will move through the stand.
A large LED wall can work well as a visual feature on an open stand, while a smaller commercial display may be more suitable for detailed product demonstrations. Screen height also matters. A display positioned too low may become difficult to see once visitors gather nearby, while a screen mounted too high can make detailed information harder to follow. Content should be considered before the equipment is installed. Landscape presentations, portrait product displays, widescreen video and touchscreen interfaces all work differently, so confirming the final format and resolution early helps avoid unnecessary changes close to opening day.
Interactive displays require space for visitors to stop and engage with the content. A touchscreen used for product exploration may need a different position from a screen designed mainly to attract attention from the aisle. Power access, mounting points and cable routes also affect the finished setup. These details are easier to solve during stand planning than after walls, graphics and counters have already been installed.
Sound requires the same level of planning. Booth presentations may need microphones or speakers, but many exhibitions control amplified sound levels. We therefore consider both the presentation requirement and the rules of the event before finalising the audio setup.
1247+
PROJECTS COMPLETED
12+
YEARS OF EXPERINCE
13
INTERNATIONAL AWARDS
29
COUNTRIES SERVED
Why Exhibitors Choose ExproStands for Exhibition AV Rental
AV works best when it is planned as part of the stand from the beginning. Screen positions, viewing angles, power access and installation timing all affect how well the final setup works on the show floor.
We coordinate these details with the stand design and build schedule so the equipment fits the space properly, supports the intended content and is ready before the stand is handed over.
AV Planned With the Stand Design
Screens, video walls and interactive displays are considered alongside walls, counters, graphics, entrances and visitor movement. This helps the equipment feel integrated into the exhibition environment rather than appearing as an afterthought.
Equipment Selected for the Actual Requirement
We start with how the equipment will be used. A brand film, product demonstration, touchscreen catalogue and small booth presentation can each require a different display, audio arrangement and viewing setup.
Setup Tested Before Show Handover
The AV installation is checked before the stand is handed over. Screen output, playback, audio and relevant connections are reviewed early enough to address obvious technical issues before visitors arrive.
Coordination With the Wider Exhibition Project
AV delivery and installation can be aligned with the wider project schedule rather than handled separately. Our trade show project management and installation and dismantling services can coordinate these stages where the exhibition requires a broader delivery scope.
Audio Visual Equipment Rental for Exhibitions Across Global Locations
AV-Integrated Exhibition Projects by ExproStands
Frequently Asked Questions About Exhibition AV Equipment Rental
Exhibition AV setups can include LED screens, video walls, commercial displays, touchscreens, speakers, microphones and related playback equipment. The right combination depends on your stand design, content, audience and how the technology will be used during the event.
We consider viewing distance, available wall space, content type and the number of people expected to view the display at once. A larger screen is not automatically better if it overwhelms the stand or places visitors too close to the content.
Yes. LED walls can be incorporated into the booth design when the structure, viewing distance, mounting method, power requirements and surrounding stand features are considered early in the project.
Yes. Interactive displays can be used for digital catalogues, product demonstrations, presentations and visitor-led content. Their size and position should support comfortable interaction without creating congestion within the booth.
Sound equipment and microphones can be provided for suitable presentations and demonstrations. We also consider the organiser’s rules on amplified sound so the setup matches both the presentation requirement and exhibition environment.
Yes. Installation and testing can form part of the AV rental scope. Screens, playback, audio and agreed connections are checked before handover so the equipment is ready for its intended use.
The most useful information includes the event name, venue, show dates, stand size, floor plan, required equipment, intended use and content format. A stand render or drawing is particularly helpful when screens need to be integrated into the booth structure.
Yes. Coordinating AV with the stand design and installation schedule helps confirm screen locations, mounting requirements, power access and delivery timing before the booth build is completed.
Need AV Equipment for Your Next Exhibition Stand?
Share your event name, venue, show dates, stand size, floor plan, required screens or audio equipment, content type and presentation requirements. ExproStands can review the setup and recommend an AV rental solution that fits the stand and the way the equipment will be used during the exhibition.